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The draft regulation sets out the forms to be used, governs the management, use and exploitation of the criminal history database, and prescribes procedures for issuing criminal history certificates and providing their information through the national identification app VNeID and the National Public Service Portal starting from July 1, 2026.
Accordingly, criminal history information for Vietnamese citizens and foreigners aged 16 and older will be displayed on VNeID from the date of the first electronic criminal history certificate issuance on or after July 1. Updates to criminal history information will be automatically reflected in the personal account of the person issued the certificate.
The displayed content includes general information on criminal status and the last data update time. It also includes detailed information about criminal status, including contents that have appeared on previously issued criminal history certificates.
Detailed information about criminal status such as “Certificate No. 1” will be automatically displayed. “Certificate No. 2” will appear only when the individual enters a 6-digit authentication code (passcode on VNeID). Individuals using a Level 2 identity to access will be able to view criminal history information on VNeID.
Users can request updates or corrections if the information is incorrect. Displaying criminal history information on VNeID must ensure proper authorization, cybersecurity and personal data protection as prescribed by law.
Criminal history certificates will bear a QR code for authentication. The draft proposes that each paper criminal history certificate be issued with a QR code as well.
Agencies scanning the code will input five basic fields: the electronic one-stop dossier code, full name, date of birth, gender, and the CCCD number or national ID card or passport of the person issued the certificate. The system will confirm the certificate’s legality and validity and display the issue date and issuing authority.
The draft prescribes two options to request a certificate: online via the National Public Service Portal or via VNeID (requiring electronic identification), or in person at the competent authority or via postal service (no electronic identification yet).
Officials will verify the validity of the file, then accept the request, request additional information, or deny the request for a certificate. The next steps include processing the file, determining the criminal status, including information about prohibitions on holding office and on establishment or management of enterprises or cooperatives (if any), and then issuing the criminal history certificate (paper or electronic) to be signed by the competent authority.
The certificate for individuals will be delivered in two forms corresponding to the chosen method: direct delivery, postal service, or via electronic mail (email), delivered through the National Public Service Portal or VNeID.
If the processing time extends beyond the expected date without a result, an apology letter must be issued, stating the reason and the expected return date.
For displayed information on VNeID, if Certificate No. 1 is needed, agencies log in with an organizational identity account and enter a 6-digit passcode on VNeID. Certificate No. 2 is only visible to prosecutorial authorities.
For electronic certificates, if Certificate No. 1 is needed, individuals log in to their personal identity account; if Certificate No. 2 is needed, they enter a 6-digit passcode on VNeID.
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