Question: Can a household
business that buys goods from other households or individual traders with annual revenue under 500 million VND and does not issue invoices prepare a purchase ledger? At the seminar “Solutions to help household businesses declare taxes correctly, ensure compliance, and sustainable development,” hosted by the Government Portal Electronic Information Center and the Tax Department, in cooperation with Sapo Technology Joint Stock Company, attendees asked: “My household business buys goods from other individual traders with annual revenue under 500 million VND and does not issue invoices. In this case, can my household business prepare a purchase ledger?” In response, Ms. Nguyen Thi Thu Ha, Policy Division, Tax Department, said that Circular No. 152/2025/TT-BTC of the Ministry of Finance (issued 31/12/2025, effective 01/01/2026) provides accounting documents applicable to household businesses, including the purchase ledger for goods or services purchased from sellers who do not issue invoices. Specifically, if a household business buys goods from another household business or an individual trader with annual revenue under 500 million VND, the seller typically does not issue invoices. In this case, the buyer is allowed to prepare the purchase ledger in the form prescribed by Circular No. 152/2025/TT-BTC. The ledger should record essential details such as: seller's name; address; Citizen Identification number or other identifying information of the seller; item name, quantity, value; and payment method. At the same time, the purchasing household should retain all payment vouchers and related documents for this transaction, which will serve as evidence of the cost’s validity during a tax inspection or when determining tax obligations.
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