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From July 1, 2026, Vietnam will integrate criminal judicial records into VNeID. Under a draft circular being prepared by the Ministry of Public Security, authorities are required to issue an apology letter to citizens if the results are delivered late.
The Ministry of Public Security is drafting a new circular setting out procedures for issuing judicial record certificates, as well as the management and use of the related database. The initiative also includes integrating judicial record information into the National Public Service Portal and the VNeID electronic identification application.
The draft specifies that information security will be implemented using an authentication code (Passcode). Citizens with level-2 electronic identification accounts will be able to access and view their own judicial record information on VNeID. The system is expected to display general information on the record status and the time of the most recent data update.
To reduce the risk of counterfeit paper copies, the draft proposes QR-code-based verification for paper certificates. For cases where judicial records are issued in paper form, each certificate would include a standardized QR code. Agencies and organizations receiving the documents would only need to scan the QR code and enter five basic fields—case code, full name, date of birth, gender, and ID/Passport number—to verify the document’s legality and validity immediately.
For organizations wishing to look up a citizen’s certificate, the draft requires access through the organization’s credential account and entry of an authentication code.
The draft also notes that certificate No. 2 will be highly secured and only visible to prosecutorial authorities.
The draft circular provides two forms of certificate issuance:
Results will be returned through the same channel the citizen registered for.
To strengthen accountability, the Ministry of Public Security specifies that if a judicial record certificate is returned late without results, the competent authority must issue an apology letter.
The apology letter must clearly state the reasons for the delay and set a new official return date for the citizen.
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